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FAIRWAY VILLAS CONDOMINIUM ASSOCIATION
Meeting call to order At 7:02 p.m. by Joe Butorac President Roll Call Joe Butorac, President, Russ Cozart, Vice President, Diane Caruso, Treasurer, Kristie Holland, Secretary, Verna Tilton, Trustee, Willa Smith, Manager, and Mary Summers, Asst. Manager. Other Association members in attendance are provided on the sign in sheet. Budget Allocation $11.720.00/mo.
Update on Accomplishments Past Year to Association Members - Joe Butorac began the meeting with a review of the accomplishments of the board over the past year as follows:
Pool
Repair and cleaning of pool - Opened on time
Installation of CAT system that will result in less chemicals used approximately 20%.
Found two women to open and close the pool, daily testing of the pool water quality, and do housekeeping of pool area and bathrooms. Eastern Pools coming out weekly to check the CAT system and vacuum the pool.
Commons Area
Removed large pine tree by mail room that was a safety concern.
Removed three pine trees to the south of the mail room/pool building.
Removed two deciduous trees along south fence of pool to facilitate less debris in the pool cleaning system which were clogging the filter.
Trimmed deciduous and pine trees around the pool area.
General clean-up of weeds and debris in gardens around the pool. Some perennials moved and thinned. Joe Butorac thanked Verna Tilton and Kristie Holland for their efforts.
Removed two large pine trees by building 2538.
Removed large maple tree and trimmed second tree at 2553A per owner's request.
Bushes trimmed all areas.
Playground had new landscape timbers and mulch put in. Need to add more mulch. Researching about where to purchase correct swing set chains. The chains have been replaced and the mulch has been added.
Mail room and Pool Area Painting and Repair
Taking bids to repaint and repair mail room and pool building inside and out. The mail room and pool area are in process of being painted inside and out including the bathrooms. The outside color is macadamia and the inside of the mail room color is sagey. Thomas Weiss is donating some white vinyl siding for the front of the mailroom. Thank you Tom for all your hard work. Also the preservation of the rubber roofs will start soon.
Buildings Maintenance and Repair
Nassar Construction to replace or repair missing or loose siding and fascia. Repairs will be completed soon. Mary Summers informed all present that repairs were underway.
Mold problem and repair done at 2535A and waiting for owner of 3950C to meet with contractor to correct the mold problem there.
Roof replaced on 2535 building.
Gutters and downspouts cleaned out last fall. Looking to repeat cleaning in near future. Mary Summers reported some down spouts wre being cleaned as needed.
Repair of Roads and Driveways
Boyd Asphalt contracted to repair holes and cracks in the roads and driveways. Should be completed by annual meeting with asphalt sealing and striping of parking areas to follow. The roads and driveways were repaired and sealed and striping of the parking areas completed.
Miscellaneous
Valerie Tolbert resigned as attorney for Fairway Villas. Jim Thomasson who specializes in condominium law was retained as the attorney.
Settled a long standing parking dispute at 2491 area.
New information sheets sent out to everyone to update contact information to facilitate better communication between residents and management company. Willa Smith informed all that one third of the information sheets have been returned and asked for more compliance. Some Association members reported that they never recieved the sheets. Willa Smith and Mary Summers will send out the sheets to the members that don't have the sheets.
Committee to update By-Laws and Rules and Regulations established. Debbie James, Scott Riggs, Kristie Holland, Verna Tilton, and Joe Butorac are on the committee. Barb McMasters, Chassidy Vincent, and Kathy Walker also would like to be on the committee. Joe Butorac will make additional copies of the template and Ohio Revised Code for them.
Next Twelve Months Goals
Complete repairs to buildings
Update the By-Laws and Rules and Regulations
Set up maintenance goals to buildings and common areas
Improve communication between management, residents, and the Board.
Financials
Willa Smith distributed a copy of the audit compiled by Smith-Barta to interested Association members. A copy of the audit will be available in the mail room.
New Business
Election of two board members - The results of the election were Sherry Keesee 26 votes, Chassidy Vincent 20 votes, Jim Glover 20 votes, and one write in vote for Carol Yountz. Jim Glover declined an offer to have a run off vote taken and ceded the election to Chassidy Vincent.
Other New Business
Joe Butorac asked if there was any other new business, questions, or comments from the members in attendance.
2551A reports that wasps are getting into her unit from a bush located near her door and asked when the bush will be removed.
3994H also reported wasps nesting in the south balcony of the unit. Also inquired about power washing of the units and replacement of damaged siding.
Many other members reported wasp infestations. Willa Smith and Mary Summers took down information to arrange spraying of the affected units.
2535D complained about garbage smells from the trash stored in the garages of the 2535 building. Members were reminded to purchase trash containers with tight fitting lids to minimize any ordors. These containers can be purchased at a modest cost at most discount stores or home improvement stores. Also the owner asked about replacing the siding facing the golf course side of the unit as there are holes in the siding. The Board has been looking into possible solutions to the problem.
Barb Mc Masters expressed her appreciation of the striping of the parking area.
Scott Riggs thanked the Board for their efforts in improving Fairway Villas.
Many residents in attendance voiced their approval on the painting of the mail room and pool area.
Sherry Keesee expressed her appreciation of the curb appeal that the recent changes to Fairway Villas have provided.
Adjournment
Joe Butorac called for any other new business and none was presented. He asked for a motion to end the meeting. Russ Cozart made a motion to end the meeting and Barb McMasters seconded the motion. The meeting was adjourned at 8:10 p.m. Next meeting Weds. August 20, 2008 6:00p.m. at 2538A Royal County Down.
Election of Officers
After the annual meeting the Board met for the election of officers for the following year. The results are as follows:
Joe Butorac President Russ Cozart Vice President Diane Caruso Treasurer Kristie Holland Secretary Verna Tilton Trustee Sherry Keesee Trustee Chassidy Vincent Trustee
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